OFFICE ASSISTANT

Job Title	Office Assistant
Department	Admin Department
Location	Yangon, Myanmar
Employment Type	Full-time
Reports To	Admin Manager
Working Hour	9:00am – 5:30pm (Monday to Friday)
Off Day	Sat, Sun & Public Holidays

Key Responsibilities

1. Administrative and Clerical Support:

• Provide comprehensive support to multiple departments and executives as assigned.
• Handle incoming and outgoing correspondence, including mail, courier packages, and email monitoring for general office accounts.
• Perform accurate data entry, maintain filing systems (both digital and physical), and ensure all documents are properly organized and confidential.

2. Front Desk and Reception Duties

• Serve as the first point of contact for all visitors, directing them appropriately and notifying relevant staff of their arrival.
• Answer, screen, and direct incoming phone calls promptly and accurately in a professional and courteous manner.

3. Meeting and Event Coordination

• Prepare meeting rooms before and after use, ensuring they are tidy and equipped with necessary materials (projector, whiteboard, notepads, water).
• Coordinate catering for meetings, conferences, and corporate events as required.
• Assist in organizing company events, town halls, and client workshops.

4. Office Operations and Supply Management:

• Monitor and maintain office supply inventories (stationery, pantry items, cleaning supplies); raise purchase requisitions and coordinate with vendors for timely restocking.
• Ensure all office equipment (printers, copiers, scanners) is in working order and coordinate maintenance and repairs with IT and external service providers.
• Manage relationships with office vendors and service providers (catering, security, cleaning).
• Report any office maintenance issues or malfunctions (e.g., AC, electricity, plumbing) to the building management or relevant service providers.
• Ensure the overall tidiness and presentability of the office common areas.

5. Travel and Logistics Support

• Assist senior staff with travel arrangements, including flight and hotel bookings, airport transfers, and itinerary planning.
• Handle logistics for sending and receiving documents and packages to/from regional offices.
• Coordinate vehicle logistics with the transport pool for staff movements and guest pick-ups.

6. General Support

• Maintain the overall tidiness and professional appearance of common areas, pantries, and meeting rooms.
• Provide hospitality to guests by offering refreshments.
• Assist in organizing company events, meetings, and conferences.
• Perform other ad-hoc duties as assigned by the Office Manager or management.

Requirements

• Bachelor’s degree in Business Administration, English, or a related field is preferred.
• A diploma or certificate in office administration is a strong advantage.
• Minimum of 1-2 years of experience in an administrative, front office, or customer-facing role.
• Experience working in a large corporate or international environment is highly desirable.
• Proficiency in Microsoft Office Suite (MS Word, Excel, PowerPoint, Outlook) is essential.
• Basic understanding of office management systems and procedures.

Deadline	15/09/2025
Number Of Posts	Male / Female (2) Posts
Contact Email	hr@efdgroup.com
Contact Number	099 4646 6631