Senior Associate / Associate – Admin Support

Job Title	Associate / Senior Associate – Admin Support
Department	Administration
Location	Yangon, Myanmar
Employment Type	Full-time
Reports To	General Manager
Working Hour	9:00am – 5:30pm (Monday to Friday)
Off Day	Sat, Sun & Public Holidays
Company	First Golden Dragon Construction Co., Ltd.

Job Description

The Senior Associate / Associate – Admin Support provides efficient administrative and coordination support to ensure the smooth daily operations. The role supports office administration, documentation, tenant and vendor coordination, reporting, and follow-up on operational matters.

Key responsibilities include:

• Provide daily administrative support to the Administration team, management, and relevant operational departments.
• Maintain accurate and organized records of correspondence, contracts, tenant documents, invoices, approvals, meeting minutes, and other administrative files.
• Coordinate meetings, prepare agendas and supporting documents, record meeting minutes, and follow up on agreed action items.
• Support communication and coordination with tenants, vendors, service providers, contractors, and internal stakeholders.
• Assist with processing administrative requests, purchase requisitions, payment-supporting documents, and vendor-related documentation.
• Monitor office supplies, stationery, equipment, and facility-related requests; coordinate replenishment, repairs, and maintenance as required.
• Support the coordination of building operations, tenant activities, events, inspections, and service requests.
• Prepare routine daily, weekly, and monthly administrative reports, trackers, and management updates.
• Assist with visitor management, reception support, access-control records, and general office coordination when required.
• Follow up on licenses, permits, contracts, insurance, vendor documentation, and other administrative compliance requirements.
• Maintain confidentiality of company, tenant, financial, and management information.
• Identify administrative issues, delays, or documentation gaps and report them promptly to the supervisor.
• Perform other administrative and operational support duties as assigned.

Senior Associate – Additional Responsibilities

• Coordinate and prioritize administrative activities across the team and provide guidance to junior administrative staff.
• Review administrative documents, reports, and trackers for accuracy and completeness.
• Manage more complex coordination with tenants, vendors, contractors, and management.
• Monitor administrative budgets, operating expenses, purchase requests, and vendor-service performance.
• Identify process improvements and support the implementation of efficient administrative procedures and controls.
• Escalate operational risks, service issues, and unresolved matters to the Administration Manager in a timely manner. 

Job Requirements

For Senior Associate

• Bachelor’s degree in Business Administration, Management, Office Administration, Hospitality, Property Management, or a related field.
• 3–5 years of experience in administration, office management, facilities coordination, property management, tenant relations, or a related role.
• Experience in a commercial building, retail center, real estate, hospitality, or facilities-management environment is preferred.
• Strong coordination, documentation, reporting, and stakeholder-management skills.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Good written and spoken communication skills in English and Myanmar language.
• Ability to manage multiple priorities, work independently, and handle confidential matters professionally.

For Associate

• Bachelor’s degree or diploma in Business Administration, Management, Office Administration, Hospitality, Property Management, or a related field.
• 1–3 years of relevant administrative, office-support, customer-service, or coordination experience; fresh graduates with relevant internship experience may be considered.
• Basic understanding of office administration, document control, reporting, and stakeholder coordination.
• Good organizational skills, attention to detail, and ability to follow up on tasks effectively.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Good written and spoken communication skills in English and Myanmar language.
• Professional, service-oriented, responsible, and willing to learn.

Key Competencies

• Administrative coordination
• Documentation and record management
• Tenant, vendor, and stakeholder communication
• Meeting coordination and action tracking
• Reporting and data accuracy
• Facilities and office-support coordination
• Time management and organization
• Problem-solving and follow-through
• Confidentiality, integrity, and accountability

Deadline	14/08/2026
Number Of Posts	Male/Female (5) Posts
Contact Email	careers@efdgroup.com
Contact Number	099 4646 8900